Keep the hygiene column full. Without a day of phone calls.
VERA drafts hygiene recall, fills open chair time from your short-notice list, follows up on broken appointments and unscheduled treatment, and chases benefits before they reset. It works from the practice management system your office connects, it is not a clinical tool, and your staff approve every message.
No credit card required · Staff approve every message · Not a clinical tool, no dental advice
- Front-office and marketing only
- Never acts without approval
- Works from the systems your office connects
Hygiene cancellation · 60 minutes
Today's front-office priorities
Built for the front office of independent dental practices
Your schedule runs on approval.
Three simple steps. Nothing reaches a patient automatically.
VERA watches the schedule
It works from the practice management, payment, and marketing tools your office chooses to connect, and reads only what you connect.
VERA prepares the front-office work
Recall notices, short-notice fill messages, broken-appointment follow-up, treatment scheduling reminders, and benefits outreach, written before the first patient sits down. Administrative only, never clinical.
Your team approves
Every message is reviewed by someone at the front desk before it is sent. Approve, edit, or decline, and VERA does only what your team approves.
Stop paying for empty chairs.
The dentistry is yours. The recall calls, the short-notice scramble, and the treatment nobody booked are what the front desk drowns in, and that is what VERA prepares.
Holes in the hygiene column
A cancellation two days out costs a full appointment. VERA matches your short-notice list to the open time and drafts the message to each one.
Recall that never gets called
Six-month intervals slip by while the phone rings. VERA surfaces who is past due and writes each notice with their usual day offered back.
Treatment presented, never scheduled
Work the practice already presented sits unbooked for months. VERA drafts the administrative reminder with the estimate attached, no clinical judgment involved.
Broken appointments
A patient who no-shows once often disappears. VERA drafts a friendly rebooking note the next morning with two open times.
Benefits expiring in December
Unused annual benefits reset and patients are surprised in January. VERA finds who has balance left and drafts the reminder in time.
New patients and referrals
Welcome packets, review requests, and thank-yous to referring patients all fall to whoever has a free minute. VERA drafts them and waits.
Everything a great office manager does - on your approval.
VERA prepares the administrative work; your front desk decides what happens. It never touches clinical decisions and never gives dental advice.
Fill open chair time fast
The moment a hygiene or restorative slot opens, VERA matches your short-notice list to the time and drafts a message for each patient to approve.
Work recall like it matters
Patients past their interval surface automatically, each with a notice written and their usual day and time offered back.
Follow up on unscheduled treatment
An administrative reminder for work your practice already presented, with the estimate attached. VERA never recommends or alters treatment.
Catch benefits before they reset
Patients with unused annual benefits and no upcoming visit get a year-end reminder drafted with remaining balance and December openings.
Welcome new patients properly
Your existing forms and arrival details sent before the first exam, plus a review request afterward, all approved by the office first.
Grow without another front-desk hire
More recall, more follow-up, and more marketing handled without adding a seat to answer the phone.
Tell VERA what you need, in your own words.
The kind of thing dental practices ask for every day. VERA drafts it and waits for your approval.
Thursday's hygiene column has two holes.
Your short-notice list matched to the open times, with a message drafted for each patient and a reschedule note for the one who canceled, all waiting on front-desk approval.
Who has treatment presented but never scheduled?
Patients with open treatment plans from the last six months, each with an administrative reminder drafted and their estimate attached, held for staff review.
Remind patients whose benefits reset in December.
Patients with unused annual benefits and no upcoming visit, each with a year-end reminder written and December openings offered, nothing sent until approved.
Ask this month's new patients for a review.
A short review request per completed new-patient exam, anyone who rescheduled skipped, queued for the office to approve.
A day with VERA.
Your front desk stays in command; VERA has the day's outreach written before it opens.
- 7:30 AMThe schedule is triaged
Open chair time, unconfirmed visits, past-due recall, and unscheduled treatment, summarized before the first patient arrives.
- 8:00 AMThe front desk approves the morning batch
One review, everything queued for the day.
- ✓Approve today's recall notices
- ✓Approve short-notice messages for open chairs
- ✓Approve broken-appointment follow-up
- ✓Approve unscheduled treatment reminders
- Throughout the dayVERA prepares, the office decides
While your team is chairside, VERA keeps the administrative queue moving.
- ✓Drafts messages the moment a chair opens
- ✓Tracks who has not returned new-patient forms
- ✓Watches benefits balances as the year closes
- ✓Drafts referral thank-yous
- ✓Prepares review requests from completed visits
- 5:00 PMClose the day
Tomorrow's confirmations and the next recall batch are drafted and waiting for one review, so nobody stays late on the phone.
The paperwork, already written.
Every document dental practices send, set up with your business details, pricing, and branding.
Hygiene Recall Notice
The six-month cleaning nudge with the patient's usual day and time offered back.
Unscheduled Treatment Reminder
An administrative nudge to book work the practice already presented, with the estimate attached.
ASAP List Message
The short note that goes to your short-notice list the minute a chair opens.
Year-End Benefits Notice
A reminder that unused annual benefits reset, with remaining balance and open slots.
New-Patient Welcome Packet
Your existing forms, arrival directions, and what to expect, sent before the first exam.
Membership Plan Agreement
In-house plan terms and monthly rate for patients without insurance.
What dental practices get back.
The hours VERA takes off your week, and where they come from.
of front-desk calling off the week
Typical two-operatory practice estimate
to fill an open chair
Illustrative: the ASAP list outreach is drafted the moment a slot opens
more unscheduled treatment booked
Illustrative figure when every open treatment plan gets a reminder
of patient messages staff-approved
By design: VERA never sends anything without approval
Illustrative outcomes based on the desk work VERA takes on. Your results depend on your business.
Built for how dental practices actually work.
“A hole in the hygiene column used to mean an hour of calling down a list. Now the messages are already written the minute someone cancels, and we approve them in one screen. Chairs stay full.”
“We had months of treatment presented and never scheduled. VERA pulls that list, attaches each estimate, and writes a simple reminder to book. It never comments on the dentistry, which is exactly right.”
“Every November we used to scramble on expiring benefits. VERA has the list and the messages ready in October with the remaining balance in each one. December is booked solid now.”
“Recall calls were always the thing we did if there was time, which meant never. Approving a batch of drafted notices takes ten minutes and patients actually come back.”
“Nothing goes to a patient unless one of us reads it first. For a dental office that is the only version of this I would ever agree to run.”
“New-patient paperwork used to eat the first fifteen minutes of the exam. Now the welcome packet goes out ahead of time once we approve it, and the schedule stops slipping by mid-morning.”
Illustrative examples of how dental practices use VERA. Verified customer stories coming soon.
Built to keep you in the loop.
Actions you approve
Every external action, gated by you
To first workflow
Connect, assign, approve, done
Integrations
Sign-in connectors, no keys
Actions logged
Append-only, exportable audit trail
Silent actions
VERA never acts without a record
Faster busywork
Recurring ops, off your plate
Most popular with dental offices.
Connect the scheduling, payment, and reputation tools your office already runs. VERA reads only what you connect, and nothing else.
Sign in once, no API keys. VERA reads only what you approve. Logos indicate available integrations, not partnerships.
Plans that grow with your practice.
Every plan starts with a free trial. Below are VERA's standard plans, pick the one that fits your office.
Starter
For solo business owners testing VERA
Billed monthly · cancel anytime
Draft and approve everyday work in one place.
Start 7-day trialIncludes trial credits to explore VERA. Upgrade anytime to unlock your plan’s full credits and features.
Best for getting one business's everyday work drafted, approved, and out the door.
- Seats included
- 1
- Connected integrations
- 5 accounts
- Monthly AI credits
- 1,000 / mo
- Automation
- Manual approval
- 1 brand / workspace
- 25 scheduled tasks / month
- Social, email & reply drafting
- Basic research + proposal drafts
- 30-day task history
- Standard support
Growth
For active small businesses
Billed monthly · cancel anytime
Run recurring campaigns and lead workflows on autopilot, with approval.
Start 7-day trialIncludes trial credits to explore VERA. Upgrade anytime to unlock your plan’s full credits and features.
Best for businesses running weekly campaigns and lead workflows.
- Seats included
- 1
- Connected integrations
- 15 accounts
- Monthly AI credits
- 2,500 / mo
- Automation
- Auto-pilot + guardrails
- 3 brands / workspaces
- 150 scheduled / automated tasks / month
- Content calendar + scheduling
- Recurring workflows & auto-pilot rules
- Advanced approval workflow
- 6-month task history
- Priority support
Pro
For power users, agencies & multi-brand teams
Billed monthly · cancel anytime
Manage many brands and a team with roles and permissions.
Start 7-day trialIncludes trial credits to explore VERA. Upgrade anytime to unlock your plan’s full credits and features.
Best for agencies and teams running many brands with roles and approvals.
- Seats included
- 5 included
- Connected integrations
- 50 accounts
- Monthly AI credits
- 10,000 / mo
- Automation
- Advanced + roles
- 10 brands / workspaces
- 1,500 scheduled / automated tasks / month
- Client workspaces + white-label exports
- Reusable workflow templates
- Approval roles & team permissions
- 12-month task history
- Priority support
Start with trial credits for 7 days. Upgrade anytime to unlock your selected plan’s full monthly credits, automations, integrations, and team features. No commitment during your trial. How credits work
What credits get you
Real per-action costs from the product.
- Draft a post, email, or reply3 credits
- Create a full content calendar25 credits
- Research your competitors25 credits
- Analyze business data or a report20–50 credits
- Run an approved automation5–25 credits
- Heavy agent task (web + tools)50–150 credits
Your plan’s monthly credits work across all of these, mix and match drafts, research, and automations however you like.
How credits work
- What uses credits?
- AI work: drafting content, research, analysis, and running approved automations. Simple chats cost the least; heavy agent tasks cost more.
- Do unused credits roll over?
- Your monthly plan allowance resets each billing cycle. Credit packs you buy separately roll over and don't expire.
- Can I buy more credits?
- Yes, add credit packs anytime (from $10 for 500 credits), or turn on auto top-up so work never stalls.
- What are the plan limits?
- Each plan includes a set number of seats, connected integrations, and scheduled tasks (see each card). Approval and automation capabilities also step up by plan.
- What does that look like in practice?
- Using the per-action costs above, Growth's 2,500 monthly credits cover roughly 800 drafted posts, or 100 competitor research runs, or 100 full content calendars a month, mix and match however you work.
- What do I get during the 7-day trial?
- A limited pool of trial credits to explore VERA, enough to evaluate it, not the full paid allowance. Upgrade anytime and your selected plan's full monthly credits and features unlock immediately.
- What happens when I run out of credits?
- The next AI action pauses before it runs (nothing is half-charged) and VERA prompts you to buy a credit pack or upgrade your plan. Work already completed is unaffected, and your monthly credits refill at the start of the next billing cycle. Turn on auto top-up and VERA adds a pack automatically so nothing stalls.
Your data stays under your control.
Encrypted in transit
All traffic served over HTTPS/TLS.
Secrets encrypted at rest
Connector tokens & API keys encrypted at rest.
No selling, no profiling
Your data is used only to do the work you ask.
Export & delete anytime
Disconnect a tool to revoke access instantly.
Frequently asked questions.
01How does VERA handle patient privacy?
Honestly and narrowly. VERA reads only the systems your office chooses to connect, and it is approval-gated by design: no message reaches a patient until someone at your front desk reviews and approves it, and every action is logged. We do not claim any healthcare certification here. Talk to us about your practice's specific compliance requirements before you connect anything, and involve your own compliance advisor in that decision.
02Is VERA a clinical tool?
No. VERA gives no dental or medical advice, does not plan or recommend treatment, and is not a clinical record system. Its work is administrative: recall, scheduling, follow-up, paperwork requests, benefits reminders, and marketing.
03What does treatment-plan follow-up actually mean here?
It is a scheduling reminder, nothing more. When your practice has already presented treatment and the patient never booked it, VERA drafts a note asking them to schedule and attaches the estimate your office produced. VERA does not evaluate, change, or suggest treatment.
04How does filling open chair time work?
When a slot opens, VERA matches it against your short-notice list, drafts a message for each patient who fits the time, and drafts a reschedule note for whoever canceled. Your front desk approves before anything sends.
05Will VERA message patients on its own?
No. VERA drafts and waits. Your staff approve, edit, or decline every message, and nothing is queued to send without that approval.
06Where does the patient information come from?
From the practice management, payment, or marketing systems your office connects, and nothing else. You choose what is connected and can disconnect at any time.
07Can several people at the front desk use it?
Yes. Growth and Agency plans include multiple seats, so your scheduling and treatment coordinators can review and approve together.
Stop losing hours to recall calls and empty chairs.
See how VERA prepares recall, chair fills, follow-up, and benefits outreach for your practice, while your team approves every message.
- No credit card required
- Staff approve every message
- Not a clinical tool
Not quite your business?
VERA is set up differently for every trade. Pick the one that fits yours.
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