AI Operations Manager for law firms

Spend less time running the firm. More time practicing.

VERA schedules consultations, prepares engagement and intake paperwork for your review, drafts client status updates, follows up on unpaid invoices, and keeps your firm visible. It handles firm operations, not legal work, and your team approves every action.

Start free trial See how it works

No credit card required · Your team approves every action · VERA does not give legal advice

Built for firm operations
Never acts without approval
Not legal advice

vera / law-firm / today live

Waiting for your approval propose → approve

Consultation request · estate planning

Inquiry received 12 min ago

✓Send reply with 3 consultation times

✓Attach intake questionnaire

✓Add to intake list

Waiting

Morning Briefing

Today's priorities

✓3 consultation requests unanswered

✓2 engagement packets ready to review

✓6 matters with no client contact in 3 weeks

✓$18,200 in aging invoices

Needs you

Powering firms from solo practice to full partnership

ClioQuickBooksGoogle CalendarCalendlyStripeGoogle Business Profile

Propose → approve → execute

Your firm runs on approval.

Three simple steps. Nothing leaves the office automatically.

01 · Watch

VERA watches firm operations

It stays on top of the consultation requests, matters, calendar, and invoices in the systems your firm chooses to connect.

IntakeMattersCalendarInvoicesMarketing

02 · Prepare

VERA prepares the paperwork

Consultation replies, engagement and intake packets built from your own templates, client status notes, and billing reminders, written and waiting for review.

RepliesPacketsStatus notesRemindersScheduling

03 · Approve

Your team approves

See exactly what VERA plans to send or charge. Approve, edit, or decline. VERA executes only what a person at your firm approves, and the legal judgment stays with your attorneys.

ApproveEditDecline

Stop wearing every hat

Stop running the firm after hours.

You went to law school to practice, not to chase paperwork and unpaid bills. VERA takes the firm's administrative work off your plate.

Consultation intake

New inquiries go quiet when nobody answers for two days. VERA drafts the reply and offers real times from your calendar the moment a request arrives.

Engagement paperwork

New clients stall waiting on the engagement letter. VERA fills in your firm's own template so an attorney can review and send it the same day.

Client communication

The most common complaint about firms is silence. VERA flags matters that have gone quiet and drafts a plain-language update for approval.

Billing follow-up

Know exactly which balances are aging and send a courteous reminder in seconds instead of at quarter end.

Referral relationships

The colleagues who send you work deserve a thank-you. VERA drafts it while the referral is still fresh.

Firm visibility

Keep your practice areas, reviews, and profile active online without carving out an afternoon for marketing.

What VERA does for you

Everything a great firm administrator does - on your approval.

VERA proposes the work; your team decides what happens. Legal judgment always stays with your attorneys.

Answer consultation requests the same day

VERA drafts the reply with open consultation times and your intake questionnaire the moment an inquiry lands, so prospective clients do not call the next firm.

Onboard new clients without the lag

VERA fills your own engagement letter and intake packet from the intake record and routes it for attorney review before anything is sent.

Keep clients from wondering

VERA flags matters that have gone quiet and drafts a plain-language status update from what your staff logged, ready for approval.

Collect on aging balances

VERA ranks every unpaid invoice by age and amount and drafts a courteous reminder with a payment link for each one.

Say thank you to your referral sources

VERA drafts referral notes and review requests as matters close, so the relationships that feed your practice stay warm.

Grow without another front-desk hire

Handle more intake and more matters without adding another salary to the firm's overhead.

Ask in plain English

Tell VERA what you need, in your own words.

The kind of thing law firms ask for every day. VERA drafts it and waits for your approval.

Someone requested a consultation about an estate plan.

Reply · email draftAwaiting approval

VERA drafts the reply with three consultation times from your calendar and the intake questionnaire attached, then holds it for a staff member to approve.

Get the Whitaker matter onboarded.

Onboarding · 2 documentsAwaiting approval

Your firm's engagement letter and intake packet filled in with the client and fee terms, queued for an attorney to review, edit, and approve before it leaves the office.

Which clients haven't heard from us?

Report · 6 updates draftedAwaiting approval

Open matters ranked by how long since the last client contact, each with a short status update drafted and waiting on approval.

Who is behind on their bill?

Report · 4 reminders draftedAwaiting approval

Every aging invoice sorted by balance and age, each with a courteous reminder drafted and held for your okay.

A day on the job

A day with VERA.

Your attorneys keep the judgment; VERA handles the firm's admin.

7:30 AMYour briefing is ready
VERA prepares the firm's daily briefing before the first client call.
8:30 AMApprove the morning batch
One review by whoever runs intake, everything queued for the day.
- ✓Approve consultation replies
- ✓Approve engagement packets after attorney review
- ✓Approve matter status updates
- ✓Approve invoice reminders
Throughout the dayVERA keeps the firm moving
While your attorneys are in court and on client calls, VERA handles the front office.
- ✓Answers new consultation requests
- ✓Confirms and reschedules appointments
- ✓Requests missing client documents
- ✓Tracks aging balances
- ✓Drafts referral and review outreach
6:00 PMClose the office
No evening spent on intake email and billing follow-up. It is already drafted and approved.

6 templates included

The paperwork, already written.

Every document law firms send, set up with your business details, pricing, and branding.

Consultation Confirmation

Time, location, and what to bring, sent after a consultation is booked.

Agreement

Engagement Letter

Your firm's own template populated with the client, matter, and fee terms for an attorney to review.

Checklist

New Client Intake Packet

Onboarding forms and document requests bundled into one message to the client.

Report

Matter Status Update

A plain-language progress note to the client, drafted from what your staff logged.

Invoice

Invoice Reminder

A courteous nudge on an aging balance with the payment link attached.

Referral Thank-You

A personal note to the colleague or client who sent the referral your way.

Start free trial

What changes

What law firms get back.

The hours VERA takes off your week, and where they come from.

10 hrs

of firm admin off your week

Typical small-firm estimate, not a guaranteed result

Same day

response to new consultation requests

Illustrative: the reply is drafted when the inquiry lands

31%

faster collection on aging invoices

Illustrative figure when reminders go out on schedule

Live

view of every matter's client-facing next step

Built from what your firm connects, nothing else

Illustrative outcomes based on the desk work VERA takes on. Your results depend on your business.

From the field

Built for how law firms actually work.

“Running a small firm means the practice is only half the job. VERA handles the other half: consultation replies, engagement packets, client updates, and billing follow-up. Everything is a draft until one of us approves it, so the legal work stays entirely ours.”

Alan Whitcomb

Managing Attorney

“Prospective clients call three firms. Whoever answers first usually gets the matter. VERA has a reply with consultation times ready before I have finished my coffee, and I just approve it.”

Priya Raman

Solo Practitioner

“Our engagement letters used to sit for a week. Now VERA fills in our own template from the intake record and puts it in front of an attorney the same day. The review still happens, it just happens sooner.”

Denise Cho

Firm Administrator

“Most client complaints are really about silence. VERA tells me which matters have gone quiet and drafts a short update for each one. I read them, fix a line or two, and approve.”

Marcus Ellery

Partner, Family Law

“Collections was the job nobody wanted. VERA lists the aging balances and writes a polite reminder for each. I approve them in one sitting and our receivables actually move.”

Grace Amadi

Office Manager, Litigation Practice

“Referrals are how we grow, and I kept forgetting to thank the people who sent them. VERA drafts the note as soon as the matter opens. That habit alone changed our year.”

Tom Bergeron

Estate Planning Attorney

Illustrative examples of how law firms use VERA. Verified customer stories coming soon.

Mission control · all systems nominal

Built to keep you in the loop.

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Actions you approve

Every external action, gated by you

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<0min

To first workflow

Connect, assign, approve, done

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Integrations

Sign-in connectors, no keys

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Actions logged

Append-only, exportable audit trail

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Silent actions

VERA never acts without a record

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0×

Faster busywork

Recurring ops, off your plate

Works with your tools

Most popular with firms.

Connect your practice management, calendar, and billing tools so VERA works from the intake, matters, and invoices you choose to share.

Clio

QuickBooks

Calendly

Google Calendar

Stripe

Google Business Profile

Google Analytics

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Browse 50+ more integrations

Simple plans, clear value

Plans that grow with your practice.

Every plan starts with a free trial. Below are VERA's standard plans - pick the one that fits your firm.

Starter · Perfect for solo practitionersGrowth · For growing firms with support staffPro · For multi-attorney firms and multiple practice areas

Starter

For solo business owners testing VERA

$29/mo

Billed monthly · cancel anytime

Draft and approve everyday work in one place.

Start 7-day trial

Includes trial credits to explore VERA. Upgrade anytime to unlock your plan’s full credits and features.

Best for getting one business's everyday work drafted, approved, and out the door.

Seats included: 1
Connected integrations: 5 accounts
Monthly AI credits: 1,000 / mo
Automation: Manual approval

1 brand / workspace
25 scheduled tasks / month
Social, email & reply drafting
Basic research + proposal drafts
30-day task history
Standard support

Recommended

Growth

For active small businesses

$49/mo

Billed monthly · cancel anytime

Run recurring campaigns and lead workflows on autopilot, with approval.

Start 7-day trial

Includes trial credits to explore VERA. Upgrade anytime to unlock your plan’s full credits and features.

Best for businesses running weekly campaigns and lead workflows.

Seats included: 1
Connected integrations: 15 accounts
Monthly AI credits: 2,500 / mo
Automation: Auto-pilot + guardrails

3 brands / workspaces
150 scheduled / automated tasks / month
Content calendar + scheduling
Recurring workflows & auto-pilot rules
Advanced approval workflow
6-month task history
Priority support

Pro

For power users, agencies & multi-brand teams

$149/mo

Billed monthly · cancel anytime

Manage many brands and a team with roles and permissions.

Start 7-day trial

Includes trial credits to explore VERA. Upgrade anytime to unlock your plan’s full credits and features.

Best for agencies and teams running many brands with roles and approvals.

Seats included: 5 included
Connected integrations: 50 accounts
Monthly AI credits: 10,000 / mo
Automation: Advanced + roles

10 brands / workspaces
1,500 scheduled / automated tasks / month
Client workspaces + white-label exports
Reusable workflow templates
Approval roles & team permissions
12-month task history
Priority support

Start with trial credits for 7 days. Upgrade anytime to unlock your selected plan’s full monthly credits, automations, integrations, and team features. No commitment during your trial. How credits work

What credits get you

Real per-action costs from the product.

Draft a post, email, or reply3 credits
Create a full content calendar25 credits
Research your competitors25 credits
Analyze business data or a report20–50 credits
Run an approved automation5–25 credits
Heavy agent task (web + tools)50–150 credits

Your plan’s monthly credits work across all of these, mix and match drafts, research, and automations however you like.

How credits work

What uses credits?: AI work: drafting content, research, analysis, and running approved automations. Simple chats cost the least; heavy agent tasks cost more.
Do unused credits roll over?: Your monthly plan allowance resets each billing cycle. Credit packs you buy separately roll over and don't expire.
Can I buy more credits?: Yes, add credit packs anytime (from $10 for 500 credits), or turn on auto top-up so work never stalls.
What are the plan limits?: Each plan includes a set number of seats, connected integrations, and scheduled tasks (see each card). Approval and automation capabilities also step up by plan.
What does that look like in practice?: Using the per-action costs above, Growth's 2,500 monthly credits cover roughly 800 drafted posts, or 100 competitor research runs, or 100 full content calendars a month, mix and match however you work.
What do I get during the 7-day trial?: A limited pool of trial credits to explore VERA, enough to evaluate it, not the full paid allowance. Upgrade anytime and your selected plan's full monthly credits and features unlock immediately.
What happens when I run out of credits?: The next AI action pauses before it runs (nothing is half-charged) and VERA prompts you to buy a credit pack or upgrade your plan. Work already completed is unaffected, and your monthly credits refill at the start of the next billing cycle. Turn on auto top-up and VERA adds a pack automatically so nothing stalls.

Shields active · defense perimeter

Your data stays under your control.

Encrypted in transit

All traffic served over HTTPS/TLS.

Secrets encrypted at rest

Connector tokens & API keys encrypted at rest.

No selling, no profiling

Your data is used only to do the work you ask.

Export & delete anytime

Disconnect a tool to revoke access instantly.

Answers first

Frequently asked questions.

01Does VERA practice law or give legal advice?

No. VERA works on the business side of your firm: scheduling, intake, onboarding paperwork built from your own templates, client status updates, billing, and marketing. It does not give legal advice, draft pleadings or contracts for filing, or make any judgment call that belongs to an attorney or paralegal.

02How does this work with client confidentiality?

Honestly and narrowly. VERA reads only the systems your firm chooses to connect, and it produces drafts that a person at your firm reviews before anything is sent. It has no independent authority to disclose anything. We make no bar association or compliance certification claims, so review VERA against your own confidentiality and professional responsibility obligations, and connect only the systems you are comfortable sharing.

03Will VERA contact my clients without permission?

No. VERA never sends a message, posts content, or charges a card on its own. It drafts everything and waits. Your staff approve, edit, or decline every action, and every action is logged.

04Can it prepare engagement letters and intake packets?

It populates the templates your firm already uses with the client, matter, and fee details from intake, then routes the result for attorney review. The wording, the terms, and the decision to send all remain yours.

05Can it handle consultation scheduling?

Yes. When a consultation request comes in, VERA drafts the reply, offers real open times from your calendar, and attaches your intake questionnaire. You approve before it goes out.

06Can it chase unpaid invoices?

Yes. VERA ranks aging balances by age and amount and drafts a courteous reminder with a payment link for each. Nothing sends until someone at the firm approves it.

07Can our whole staff use VERA?

Yes. Growth and larger plans include multiple seats, so your intake coordinator, office manager, and attorneys can review and approve work together.

Still have questions? Talk to us

Ready when you are